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Administrative Assistant (US Northwest)

GitHub · Feb 23rd 2020

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GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support a GM of Engineering.

The Administrative Assistant will be responsible for handling key processes, supporting the critical needs of the business, especially surrounding project management and product functions. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. Being active and able to make decisions with minimal guidance or communication is crucial in this role.

This role is based reports to the GitHub Platform General Manager and can be based in Bellevue Washington, San Francisco California, or remote.

Responsibilities:

You will need to take ownership of the following:

  • Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas.
  • Provide administrative support to team leaders, including calendar, and expense management in a timely manner.
  • Help to organize training activities and on-boarding sessions including managing logistics, agendas, speakers, and rooms for on-boarding & learning activities.
  • Project management of several key initiatives.
  • Manage logistical and operational needs to enable activity across all channels.
  • Schedule meetings, mini-summits and annual meetings to drive deal flow and team collaboration – both internally and externally.
  • Assist with presentations, talks and media communications.
  • Handle confidential information professionally.
  • Anticipate the needs of a busy distributed team and helping them be more successful (ordering supplies, etc).
  • Manage meeting agendas, notes and minutes, and follow-up items.

Minimum Qualifications:

  • At least 5 years of experience as an executive assistant in an energizing environment.
  • Experience working in technical environments and comfortable with project management.
  • Ability to learn new technologies quickly like GitHub, project management software, and the like.
  • Strong attention to detail when handling priorities, projects, and deadlines.
  • Skilled in multitasking across various stakeholder needs.
  • Excellent written and verbal communication skills.
  • Skilled with creative, critical thinking.
  • Ability to anticipate and prioritize needs.
  • Proficient in office software such as calendars, spreadsheets, presentation apps, and OSX.
  • Ability to build positive working relationships with a highly technical audience.
  • Flexible when it comes to responsiveness and adaptive to an ever-changing environment.
  • Strong interpersonal skills and the ability to communicate with all levels and departments within the organization.

Preferred Qualifications:

  • 5+ years of executive administration experience.
  • Experience working in technical environments.
  • Confidence in navigating ambiguous situations.
  • Proficient in Google Apps, particularly Google Calendar, and Google Docs.

Who We Are:

GitHub is the developer company. We make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologies. We foster a collaborative community that can come together—as individuals and in teams—to create the future of software and make a difference in the world.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Why You Should Join:

At GitHub, we constantly strive to create an environment that allows our employees (Hubbers) to do the best work of their lives. We’ve designed one of the coolest workspaces in San Francisco (HQ), where many Hubbers work, snack, and create daily. The rest of our Hubbers work remotely around the globe. Check out an updated list of where we can hire here: https://github.com/about/careers/remote

We are also committed to keeping Hubbers healthy, motivated, focused and creative. We’ve designed our top-notch benefits program with these goals in mind. In a nutshell, we’ve built a place where we truly love working, we think you will too.

GitHub is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people of all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differences. Also, if you have a disability, please let us know if there’s any way we can make the interview process better for you; we’re happy to accommodate!

Please note that benefits vary by country. If you have any questions, please don’t hesitate to ask your Talent Partner.

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